Transfer Agent

Stock Transfer is the Core of Our Business. Professional expertise along with creative technologies = customized share management solutions.

As a full-service brick and mortar transfer agent with a comprehensive range of software solutions, we’ll provide the exact stock transfer service you need at the best value. We can provide the following services to Issuers of privately and publicly traded stock:

  • New issuances of paper or book-entry certificates
  • Stock transfers (custodial/sale transfers, retirement, conversion)
  • Maintenance of shareholder registration
  • Full digital storage of transaction records
  • Dividend processing & distribution
  • Balance management & authorized shares enforcement
  • Replacement of lost stock certificates
  • Corporate Actions (name change, stock splits, mergers, mass conversions/retirements)
  • DWAC & DRS services
  • Accessible and transparent proxy and mailing service
  • Fast and friendly customer service: online, over the phone and face to face.
  • Free online access for Shareholders
  • 24-hour access so you can view, organize, export and analyze your data
  • Mailings to Shareholders
  • Proxy Tabulation & Certification
  • Dividend Disbursement
  • Initial & Secondary Stock Offerings
  • Stock splits, Tenders, Mergers and Exchanges
  • Reg-S 144 restricted stock re-certification
  • Account Management
  • Inspection of Elections
  • Annual Meeting Support
  • Prompt Stock Option Exercises
  • Direct Registration Investment Programs
  • Fast/DWAC, and DRS Processing
  • Proxy Voting Online

Restriction Removals

Restricted stock certificates customarily bear a legend identifying them as restricted. The main purpose of a restrictive legend is to prevent shareholders from transferring ownership in violation of securities laws or contractual agreements. Certificates bearing a restrictive legend normally will not transfer until the securities represented by your certificates have either: been sold in accordance with the applicable regulatory or contractual restrictions, or are no longer subject to regulatory or contractual restrictions. The absence of a legend does not mean that your shares are unrestricted.

Rule 144 Restrictions

Rule 144 was modified by the Securities and Exchange Commission on December 17, 2007. The new rules eliminated the 144(k) exemptions and reduced the holding periods for fully reporting issuers of non-shell companies.

6-12 Months Holding Period

If you own stock in a fully reporting non-shell company, you may be eligible to sell your stock if you have beneficially owned it for more than 6 months and less than one year. To do this, you will need to contact your broker/dealer and they will assist you in removing the restriction.

12 Months Holding Period

If you are a non-affiliate and have owned stock in a fully reporting non-shell company for more than 12 months, you can remove the restricted legend on your certificate directly through the Transfer Agent. For non-reporting company restriction removals, you may be required to obtain a legal opinion, assuming there is an exemption available under Rule 144.

To remove a 144 restriction on stock that has been held over 12 months, please send the following:

  1. Submit the original certificate with the Restriction Removal Instructions.
  2. Submit a 144 Sellers Rep Letter.
  3. Submit a legal opinion, if required.
  4. Enclose required transfer fees per certificate issued and per certificate cancelled plus restricted legend removal legal fees.
  5. Submit return shipment information, including applicable fees as specified in the transfer instruction letter.
Registration Statements

Public companies can file registration statements with the SEC that allow shareholders to remove restricted legends and sell existing shares of restricted stock. These registration statements are referred to as selling registration statements, provided that any unsold shares be issued back into the shareholders’ name with a restriction. If a registration statement has been filed with the SEC for your shares and is still “effective”, then please send the following to free up the shares once the shares have been sold:

  1. Submit the certificate with the Transfer Instruction Letter and an acceptable
    Medallion Signature Guarantee.
  2. Submit a confirmation of sale letter signed by the shareholder or brokerage firm, attesting that the shares have been sold pursuant to the prospectus delivery requirements.
  3. Attach a copy of the registration statement that list your shares.
  4. Enclose required transfer fees per certificate issued and per certificate cancelled plus restricted legend removal legal fees.
  5. Submit return shipment information, including applicable fees as specified in the transfer instruction letter.

Escrow Account

Secure and Private Escrow Agent.

More than stock transfers, North American Securities Transfer, LLC is a trustworthy and neutral third party, and we make sure the transaction is fair and complete.

Whether it’s a private transaction between two shareholders or a corporate activity, (such as raising capital) using North American Securities Transfer, LLC as your escrow agent, we can assist you by providing the security and privacy your transaction requires.

We will make sure the stock and funds are in good order and transferable, and then disburse as directed by agreement to the parties at the close of the transaction. It’s a simple, safe and cost-effective escrow service.

contact us for a custom, detailed quote.

We can help with your stock certificates

The services of North American Securities Transfer, LLC include different departments and many different aspects when transferring certificates. Examples include:

  • Lost Certificates Department
  • Restricted Stock Department, which falls under Rule 144D and removing Legends.
  • Original Issue Stock Department, which is the Issuers original issuance of stock.
  • Reorganization Department, which is a change to the stock issue, Example: Name change of company, par value, or cusip number change, etc.

Lost Stock Certificates

Replacing lost stock certificates can be a complicated and expensive process; therefore, we recommend that shareholders search their records or contact their broker in a final attempt to track down the certificates before filing for a replacement.

Lost Certificate Replacement Process

Step 1: To initiate the replacement process, please send the Lost Securities Form Letter from the shareholder explaining the details and circumstances of the lost certificate. This letter must be returned to North American Securities Transfer, LLC via fax, US Mail or email. This initial step authorizes North American Securities Transfer, LLC to place a stop on the certificate.

Please note: Shareholders that authorize North American Securities Transfer, LLC to begin the replacement process and subsequently find their lost certificate before fully replacing the certificate will be subject to a $50.00 recovery-filing fee to reactivate the stock.

Step 2: Upon receiving the Lost Securities Form Letter, North American Securities Transfer, LLC will send instructions and two lost securities insurance bond affidavits to the shareholder. Both affidavits need to be signed, notarized, and returned to our office with the appropriate fees paid by cashier’s check or wire before we can issue a replacement stock certificate. In most circumstances, we can issue a replacement stock certificate within 1-3 business days after receiving the affidavits and cleared US funds. If the stock value exceeds $50,000, the registered holder will need to provide supporting financials of at least 2 times the value of the stock. A co-signer may also provide supporting financials if the registered holder is unable to do so.

Fees: Please consider the market value and liquidity of your stock before beginning the process to replace your certificate. The fees associated with replacing a lost certificate include an open-ended surety bond, based on a percentage of the market value of the stock.

Mail Loss

If your certificate(s) were lost by the postal service you may be eligible to file a mail loss bond to replace them. Please call North American Securities Transfer, LLC to find if you are eligible. As always, we strongly recommend that stock certificates be sent and returned via courier service (Federal Express, Airborne Express, United Parcel Service, certified mail, etc).

Finding a Lost Certificate

Shareholders that authorize North American Securities Transfer, LLC to begin the replacement process of a lost certificate and subsequently find their certificate will be subject to a $50.00 recovery-filing fee to reactivate the stock. To recover their lost certificate with North American Securities Transfer, LLC, shareholders will need to send the applicable fees and a signed letter stating that the certificate was found. Once this letter is received, North American Securities Transfer, LLC will reactivate the certificate and remove the stop previously placed.

For more information regarding our lost certificate replacement procedures, please contact us.